One of the biggest issues with business travel is how disruptive it is. This makes it difficult to stay productive and get work done. A business trip is a critical time to make sure that when you are done, all the objectives are met, but low productivity puts that in jeopardy.
Keeping productive also means you won’t fall behind on your regular work. Plus, showing that you can handle your duties well, even when traveling, looks good professionally, and can lead to more chances to succeed.
In this article, we will go over several tips, from where to stay to how to deal with the airport to help you stay on top of the work required on a business trip.
1. Stay in a Short-term Rental
Short-term rentals often feel more like home, which is great for longer stays. They usually have kitchens, laundry services, and separate areas for living and working. These amenities make a short-term rental a home away from home.
When people are able to maintain the same routines and enjoy the same comforts of home, they are able to focus better and not give in to distractions that reduce productivity.
There is also the ability to stay in one place for a long time. In a hotel situation, you may not be able to stay as long as the length of the work requires. A short-term rental is one that allows for longer stays than a few days or weeks.
For example, if you stay in Toronto month-to-month rentals, you can easily extend your stay if needed.
2. Use Some Travel Logistics
Your approach to the actual travel can impact your productivity, so using some strategies will help you start the trip on the right foot.
Red-eye flights allow you to travel without losing daytime hours that could be used for work or meetings. If you have a long layover, using premium lounges allows you to use their high-speed internet, have some refreshments and food for energy, and have a quiet space to recharge, which can keep you focused.
Packing the right way is also key for a smooth business trip. Make sure to pack only what you need for work, like your laptop, chargers, a portable internet device for overseas trips, and any important work papers so you’re organized and ready to work efficiently no matter where you are.
3. Use Stress Management Techniques
Handling stress well is important when you’re traveling for business. One effective way to manage stress is by fitting in short relaxation activities into your day. For instance, meditating for a few minutes can help calm your mind and lessen stress. Reading a book or engaging material can also take your mind off work pressures.
Working non-stop can lead to burnout, which not only disrupts your trip but can also harm your health over time so make sure to set aside some time to relax or enjoy activities unrelated to work.
4. Have a Realistic Schedule
Keeping your schedule well-organized is essential during a business trip. Using scheduling tools and apps can make a big difference.
These apps help you manage your meetings and reminders and work across all your devices so you’re always up to date. They also make it easy to keep track of your appointments and important tasks.
Also, it’s a good idea to set aside specific times in your day to check emails and keep up with your work progress. Having a dedicated time for these tasks ensures you stay on top of everything and don’t miss important updates.
It’s important to keep your schedule realistic, too. Don’t pack your days so full that you have no time to breathe so you stay productive without getting overwhelmed. You need to make sure you can handle your workload effectively while still having time to recharge.
5. Stay Connected
When you’re on a business trip, it’s important to keep in touch with your office back home. Use reliable communication tools like video calls, chat apps, and online project boards to stay connected. Regular check-ins are helpful for productivity because you can share updates and sort out any problems with your team.
Dealing with different time zones can make scheduling meetings tricky. Use calendar apps that show time zones to find the best times for everyone. Being flexible with your meeting times, like starting earlier or staying later, can help everyone stay connected smoothly.
Make sure that when you are communicating with your managers or team you use clear and concise communication to reduce confusion and make team interactions more efficient.
You want to make sure of this, especially when working with people in different locations. Understand and respect cultural differences in how people communicate and conduct meetings.
6. Motivational Techniques
Keeping your motivation up while away from home can be a challenge but it’s important that you are able to keep your chin up. To stay motivated, set daily goals that are clear and reachable. This approach helps you stay focused and feel good as you complete each task.
Also, keep in mind why you’re on the trip and how your work helps your team and company. Use your free time smartly to keep your motivation going. Instead of just waiting for the next work task, use breaks for personal growth or to relax.
Read a book, try out a new hobby, or go for a walk in a nearby park. Look for activities that refresh your mind, boost creativity, and increase your energy, making you more effective when it’s time to work again.
Staying in touch with your family and friends while you’re away can also help maintain your morale. Finding some time for a quick call or video chat can reconnect you with your loved ones and provide a much-needed emotional boost.
Conclusion
Not many people enjoy being away from home on business trips for long periods of time. The only thing worse than a long business trip is one in which goals are not achieved. However, with these tips, you’ll at least come back knowing that your trip was a success and that a lot has been done.
